|
|
|
|
Board of Directors Meeting Osterville Village Association December 5, 2005
Attending directors: Bill Cutcliffe, Bill Craig, Bruce Harding, David Richardson, John Crow, Gail Nightingale, Art Marney, Gail Albertini, Tom Evans ,Jim Crocker, Cliff Dow, Cay Horner, and Warren Hansen
The meeting was brought to order at 12:00 p.m. by Vice President Bill Cutcliffe.
Secretary’s Report: The November minutes were accepted. Secretary Karen Smith was unable to attend. Gail Albertini agreed to take the Minutes.
Treasurer’s Report: Tami Walsh was unable to attend. In her absence, Bill Cutcliffe reviewed the Report which he had picked up at Banknorth earlier in the week. Bill highlighted that year to date, OVA’s Operating Net Income is $ 9,064 in comparison to $5,258 a year ago. Our Income to date is $5000 ahead and our expenses are approximately $1400 ahead. Last year from this time to year end $14,000 was expensed resulting in a year deficient of $2,700. We have approximately $9,000 remaining for Budgeted expenses to financial year end. A question was raised relative OVA’s Insurance policy and cost. After limited explanation is was agreed that the matter of coverage and OVA “at large” entities events, allocation etc., would be a January Meeting subject. Approval of the Treasurer’s Report was moved and accepted. David Richardson requested that Cutcliffe’s Budget Spread Sheet Analysis be forwarded by email a number of days before Meetings. It was agreed to so do if the Treasurer’s Report is available in advance.
Ostervillage Record Bill Craig and Jay Larmon, retiring Editor and Publisher of the Ostervillage Record were recognized by the Chair for their outstanding performance for several years. It was added that the high quality of each Edition was admirable. Jay Larmon once again used Desk Top Publisher to directly work with the printer to defray costs. David Richardson and Gail Albertini agreed to be the new Editor and Assistant Editor respectively. Craig and Larmon extended offers to assist Richardson and Albertini to aide in the transition. David requested that Directors present material to them for publication. Tom Evans said that he would direct CCA news with pictures to them. Their initial plans are to have three publications in the next year, late spring, before Annual Meeting and one in the fall.
Membership Committee Report: presented by John Crow – After the last mailing to the 380, 2004-2005 member/sponsors who had not joined in this fiscal year, we now have 690 Members and 331 Sponsors. John is working on a Welcome Letter for new residents and new business owners to go into Realtor’s Packets. He is also planning on the time of the next fiscal year dues letter in May which will be discussed at the February Meeting.
Bylaws Committee Report: Arthur Marney, Chair, has started the process of reviewing the Bylaws. We now have a computer file copy that will greatly aide in the review. Art mentioned that we could use additional Directors on the Committee and would welcome Director volunteers.
Update on IRS Review Regarding OVA, CPA Kathey Fulham’s notice that IRS questions whether we should maintain our 501 C 3 (education and/or historic) corporate classification rather than a 501 C 4 (civic), a recommendation was made from a meeting of OVA and OBPA Officers (Sabatt, Cutcliffe, Nightingale) and Directors Richardson and Craig) to direct a letter to the Agency. Since the recommendation differed in part from that stated lastly by our CPA to our Officers, Director Crocker recommended that we gain CPA review of our present position before we proceed. The Board agreed to do so.
Town Councilor’s Report: James Crocker announced that Hank Farnum and Janet Joakim were elected as President and Vice President respectively of the Town Council. Further, the Affordable Housing Proposal (AHOD) was defeated; however, it is likely to be brought up again by the Town Council. Further, Jim stated that Osterville (Precinct 5) voters earlier expressed their opinions by voting in favor of the three referendums. He expressed that many have concerns about the effects on second home owners.
O.B.P.A. Report: (Gail Nightingale) Final Plans have been made for the 36th Annual Christmas Stroll on Friday December 9th. A copy of the schedule is available in all shops. The OBPA November Breakfast Meeting was held at The Cape Regency Rehabilitation & Nursing Home in Centerville. There were no new OBPA members this past month. At the last OVA Meeting, $1000 was approved towards expenses of the Trolley and hayride for the Stroll. OBPA, Gail Nightengale would request the OVA Board to vote an additional $200 toward theses expenses as the cost of the hayrides are higher than expected. This would make a total of $2,000 that OVA would have spent for Village Day and the Christmas Stroll that would qualify toward the Tourist Grant by the Town of Barnstable for this fiscal year. A motion was made and approved for the additional $200 Stroll/hayride expense. A presentation by Bruce Williams, C Sabatt and G Nightengale on behalf of OVA and OBPA to the Salvation Army and to the Cape Cod Times Needy Fund from our Christmas Charities Fund will be made on Thursday December 8th at 2:00PM here at the Library. All are welcome to attend.
Planning Committee – the Chair mentioned that since M J Savage is in Florida, OVA could use some additional Director help on the Committee. Gail Albertini and Cay Horner volunteered to serve on the Committee.
Fund for Osterville Warren Hansen stated that he, Cay Horner and Joan Melchiono make up this Committee. Warren will mail a letter to his recent short list of Osterville Non Profits and request that they mail their requests to his home address to avoid Fund for Osterville mail “languishing” somewhere in OVA and not getting to the Committee. The Chair requested that the Committee note that there is $4,200 remaining in the fiscal year Budget.
Old Business Jim Crocker questioned whether the letter to be written to Marlene Weir concerning keeping OVA posted on LCP matters referenced in the November Minutes with copies to him, Mr. Barry and Centerville was ever sent? He had not received such and if it has not been it should be sent as it is important.
The Limo with the FOR SALE SIGN continues to be intermittently displayed at the intersection of South County Road and State Route 28. Was the Police Department as planned notified?
The Fire Station Communication Sign report was presented by Gail Albertini, She has been discussing the matter with Chief Farrington with limited satisfaction. He has suggested that she attend a COMM Meeting on December 19th to present OVA’s ideas. Gail requests Directors and others to come to the meeting if they can.
New business – Warren Hansen brought forth the village talk that possibly Christy’s and/or Dunkin Donuts was attempting to establish in one of the vacant village center shops. Gail Albertini said she would inquire with the mentioned party(s). The discussion brought forth, “Could or should OVA or OBPA advocate new businesses in available village center shops”? The Chair stated that such might well be an agenda for the Planning Committee.
Bruce Harding made the suggestion that OVA consider having its monthly Board Meetings at 7 PM when we might get better member attendance especially among younger members. After discussion the matter was referred to the January Meeting.
The meeting was adjourned
Respectfully Submitted,
Gail Albertini and Bill Cutcliffe Assisting Recorders
The next meeting of the Osterville Village Association will be held on Monday, January 9, 2006 at the Osterville Free Library at 12:00 p.m. |
|
Send mail to webmaster@ostervillevillageassociation.org with questions or comments about this web site.
|
